Experienced Administrative Assistant

Who we are:

(Businesses Under Development) BUD is a fast growing social enterprise based in London and working nationally. BUD supports leaders for positive change in business and community, closing the gap between corporate and community, building a fairer society.

We do this through a variety of methods including our programmes, training and workshops, consultancy, coaching and events! Our projects and programmes range from:

Happier Healthier Workplaces in West Norwood and Tulse Hill
Community Leadership in Lambeth and Southwark
Social Enterprise Development Consultancy
BLOC- BUD Leaders Online Community
BUD HUB’s
Lead Positive Change 8 week start up Programme
ROC Inclusive Leadership Programme
Train the Trainer Facilitation Programmes

What we’re building:

We as an organisation hope to initiate a shift in the landscape of corporate leadership and responsibility. Our workshops and programmes are designed to give leaders in all areas of the workforce and community/grassroots organisations the tools to effect change in the way their businesses operate. Our aim is for staff and management to feel equally valued and find common ground so they can share their vision and help build an atmosphere of positivity and inclusivity. We hope to work towards a systemic change across the board, bridging the huge gap between corporate and community, taking ego and power out of the equation and moving towards a fairer and more diverse society.

About you:

Your role will be to offer administrative support to various departments within BUD. This will include general administrative support to the projects team, executives, and L&D.

You will be passionate about our organisation and its values (inclusivity, giving more, valuing differences, transparency and openness, being passionate and having fun!)

Job Outline:

Hybrid working – 2 days in office (South London)/2 days remote working
4 days per week (30 hours)
£22,500 – £27,000 PA (based on experience)

Job duties and responsibilities:

Programme & Delivery/Workshop Support – 50%

Schedule training events and workshops, sending diary invites, links and confirming attendance numbers at training sessions and events
Liaise with senior managers, trainers and delegates by email and sometimes phone
Send out feedback/evaluation forms to participants when programmes and workshops have been completed
Collect data from feedback and evaluation forms and help prepare reports based on findings.
Maintain data of programmes(details of recruited participants, courses and sessions undertaken, progress made)
Supporting trainers to deliver sessions online as tech support or in person as assistant (manning VR/slideshows etc and handing out training material)
Assist Programmes Managers with maintaining and updating an accurate monthly programme budget, ensuring all invoices are passed to the Finance Officer in a timely manner and recorded against the budget
Assist Programmes Manager with writing reports

L&D Administration – 30%

Learning & Development administrative support
Maintaining and helping develop our L&D folders and records
Assisting the L&D Manager with booking and planning of PDPs and internal FIT workshops
Attending events and workshops to support administrative tasks

Operations Administration and Support – 20%

Helping to create procedures manuals and gather data for business reporting
Assisting with set up of new systems and monitoring systems usage. Helping implement processes for reporting and evaluation.
Input of incoming invoices into Microsoft and managing the invoice approvals process.
Pulling monthly reports for project/department leads.

Skills Required:

Proven experience in Administration
Excellent time management and organisational skills
Ability to multitask/juggle lots of different projects at once
Attention to detail/Accuracy with data input and note taking
Fast typing speed
Experience with office software (in particular Outlook, Excel)
Experience with Canva
Ability to adapt to new processes and systems quickly
Confidence; Ability to ask questions and liaise with various internal contacts in order to get the tasks completed effectively
Self motivated and able to work from own initiative

Useful Skills (not essential):

Experience in HR or L&D
Experience with software such as Zoom, CRM i.e. Hubspot, Project Management Software, Miro, OneDrive/Sharepoint
Knowledge of Quality Assurance and/or Policies
Experience of Finance ie. invoicing, budgeting

BUD supports flexible working and there will also be the potential for growth within this role and within this growing organisation as a whole.

We seek to be authentic by practising what we deliver as an organisation. Therefore collective intelligence is sought, sharing ideas and decisions across the team through weekly team meetings and regular learning opportunities are made available depending on desires. We collectively consider our broader strategy, examine and share learning across our projects, and explore how we might develop our work and our existing offering to clients.

We believe in paying our team fairly and are committed to promoting equality of opportunity for all staff and welcome applicants from all backgrounds. We aim to create an inclusive working environment in which all individuals are able to make the best use of their skills and are enabled to thrive.

We are an equal opportunities employer. We welcome applicants of all backgrounds and circumstances and are happy to discuss individual working requirements.

BUD supports flexible working and there will also be the potential for growth within this role and within this growing organisation as a whole.

We are an equal opportunities employer. We welcome applicants of all backgrounds and circumstances and are happy to discuss individual working requirements.

This job is Expired