Administrative Officer

Contract Type: Permanent, Full Time (4 days)

Location: London SE1 (Hybrid)

Salary: £22,620 PA (equiv £28,275 FTE)

Working Hours: 4 days per week, Monday-Thursday 30 hours per week (Part time may also be considered)

The Role:

BUD seeks an experienced administrator with strong communication skills and digital savvy to act as our Administrative Officer.

Your role will be to offer administrative support to various departments within BUD. This will include general administrative support to the team, including Operations, Finance, Projects and Events. You will be passionate about our organisation and its values (inclusivity, giving more, valuing differences, transparency and openness, being passionate and having fun!)

The Company:

BUD is a social enterprise based in London and working nationally. We offer fun, unconventional programmes around Leadership, Growth and Systems Change.

Our mission is to disrupt the landscape of leadership by building a bridge between corporates and communities, to create equity for race and gender. We are very purpose driven, working towards implementing our Theory of Change.

Person Specification:

The ideal candidate will be a very strong communicator, verbally and written, with good copywriting and administrative skills and excellent digital/IT skills. They will have a strong work ethic and attention to detail, with the ability to manage a variety of tasks in a timely and efficient manner. An ability to work autonomously is essential, as is a growth mindset (seeking feedback and opportunities for improvement at every turn).

The successful candidate will be passionate and committed to the core values of BUD:

Listen means to Understand
Always give more than expected

No person is better, only different
Be passionate
Have fun!

Essential Requirements:

Proven experience in Administration
Excellent time management and organisational skills
Ability to multitask/juggle lots of different projects at once
Attention to detail/accuracy with data input and note taking
Fast typing speed
Experience with office software (specifically Outlook, Excel)
Ability to adapt to new processes and systems quickly
Confidence; Ability to ask questions and liaise with various internal contacts to get the tasks completed effectively
Self-motivated and able to work from own initiative

Useful Skills:

Experience with software such as Zoom, CRM i.e., HubSpot, Project Management Software i.e. Click Up, Miro, Microsoft Teams, Canva
Experience in Event Planning/coordination
Knowledge of Quality Assurance and/or Policies
Experience in Project Management
Good awareness of social issues/experience of working with social enterprises
Experience of Finance ie. invoicing, budgeting

Key Responsibilities:

The successful candidate will join a dynamic, fast-paced team, so aspects of the job description may change as the organisation evolves.

Internal Admin:

Supporting the Senior Admin/HR Lead with regular tasks including but not limited to:

Updating the attendance register
Updating the monthly staff rota
Updating the Asset Register
Maintaining staff training records
L&D/HR reporting
Uploading invoices and adding contacts to Xero
Booking and setting up meeting rooms
Creating meeting agendas and taking minutes
Managing printing and stationary
Monitoring the enquiries and admin email addresses

Project Admin:

Supporting the Project Leads with tasks including but not limited to:

Setting up folders/channels/project management spreadsheets
Setting up meetings, sending invites
Preparing meeting agendas and taking minutes
Conducting research for projects
Filling in freelancer job sheets and drafting client contracts
Adding resources/contacts on the BUD Service Provider Directory

Event Coordination:

Supporting the internal teams with coordinating events, including but not limited to:

Putting dates in diaries for upcoming events, project related and internal
Ordering materials
Arranging catering and venue hire
Managing the attendee list
Attending events and assisting with setup/hosting
Arranging planning meetings, including agendas and notetaking

Supplementary Benefits:

Hybrid working: Minimum 1 day per week in office + willingness to travel for client meetings/events (subject to change so flexibility needed)

Four day working week – Fridays off! #4dayworkingweek
Generous holiday allowance: 23 days annual leave (includes Bank Holidays, Birthday and Christmas Shutdown)
Long term employee benefits (additional leave per year of employment)
Wellbeing Programme (including 2 paid ‘wellbeing days’ per year)
Workplace pension scheme

BUD is an equal opportunities employer, and we welcome applications from all individuals regardless of age, disability, ethnicity, gender, sexual orientation, or personal circumstances.

Apply below or submit your CV and a 1-page cover letter to hello@budleaders.org

Deadline for applications: 29th October 2023. Please note the vacancy may be closed earlier than this date if there is a high number of applications.

This job is Expired